Reading CS email at email.arizona.edu

Using UA Webmail to read email:

• To change the 'from' setting to look like email is coming from your CS email address:
  • while in the Inbox, choose Options from the top bar
  • under General Options (the left column), choose Personal Information
  • change Your From: address to your CS email address; you don’t need to change Your Reply-to: address
  • add a signature, under Your signature:, if desired
  • click Save Options at the bottom
• Under Other Options (the middle column), choose Manage Mail Storage, and change the Current Storage Allocation from 100 MB to 250 MB, if necessary.
• To create a mail folder
  • while in the Inbox, choose Folders from the top bar
  • from the Choose action: drop down box, choose Create Folder
  • enter the folder name in the box that pops up, click OK
• To create a sub-folder under an existing folder:
  • check the box in front of the folder in which you want to create a sub-folder
  • follow the steps for creating a folder
• To create a mailing list:
  • while in the Inbox, choose Address Book from the top bar
  • choose Browse from the top bar; click on All at the bottom to see your entire address book
  • check the box(es) next to the name(s) you want to add to a list
  • at top, click on pull down menu; choose New List or an existing list
  • click Add To
• To import address books from Thunderbird, first export each address book in Thunderbird to a separate .cvs (comma separated) file. Then in Webmail, import each .cvs file.
  • In Thunderbird:
    • click Address Book on the top bar
    • highlight the address book you want to export
    • choose Export from the Tools menu
    • type in a File name (remember the file location)
    • under Save as type:, choose Comma Separated
    • repeat for each address book to be exported
  • In UA Webmail:
    • choose Address Book from the top bar
    • choose Import/Export from the top bar
    • browse to saved .cvs file, Next
    • check the box after Does the first row contain the field names?, Next
    • choose the pairs to import, e.g., Display Name/Name, Primary Email/Email; click Add pair after each pair, Next
    • repeat for each saved .cvs file
• To turn off UA Phonebook so email addresses in your personal address book can be found more easily:
  • while in the Inbox, choose Options from the top bar
  • under Other Options in the middle column, choose Address Books
  • highlight UA Phonebook in the Selected Address books: column and move it to the Available Address books: column

Using Thunderbird to read email:

• To access mail sent to your email.arizona.edu address:
  • go to Tools > Account Settings
  • choose Add Account from the bottom of the left pane
  • choose Email account, Next
  • enter your full name and email address (netID@email.arizona.edu), Next
  • choose IMAP and enter inbox.email.arizona.edu for the incoming server, Next
  • leave the Incoming User Name as is, Next; leave the Account Name as is, Next; Finish.
• Click on Server Settings for the new account and change Use Secure Connection to SSL.
• To change the 'from' setting to look like email is coming from your CS email address:
  • click on the new account in the left pane to get to the Account Settings page
  • change the Email address: to your CS email address (CSusername@cs.arizona.edu)
• To have Sent Messages, Drafts, Templates stored in CS folders:
  • go to Tools > Account Settings
  • click on Copies & Folders under the email.arizona account in the left pane
  • change Sent, Drafts, Templates to point to cs.arizona.edu
• To change order of accounts (in the left pane):
  • choose Account Settings from the Tools menu
  • highlight the new email account (normally named <username@email.arizona.edu)
  • click the Set as Default button at the bottom
    
• Using Thunderbird filters. Filters in Thunderbird are mailbox-specific, e.g., if you have defined filters for your cs.arizona.edu mail box, they will not be automatically applied to your email.arizona.edu mail box.
  • after setting up new account and confirming it receives email, close Thunderbird
  • in C:Documents and Settings<username>Application DataThunderbirdProfilesxxxxxxxx.defaultImapMail, you will see two folders: email.cs.arizona.edu and inbox.email.arizona.edu
  • copy msgFilterRules.dat from email.cs.arizona.edu, to inbox.email.arizona.edu
  • This procedure works with filters at the folder level, as well as the higher inbox level.
  • You can open these .dat files with WordPad to check your filter specifications. The trick is finding the proper .dat files. Also cutting and pasting a subset of the filter rules from within .dat files should work as well. Just make sure Thunderbird is closed down as it rewrites the files upon closing.

For either Webmail or Thunderbird:

• To set up a vacation message and to turn it on/off, in Webmail:
  • choose Filters from the top bar
  • click on Vacation
  • check Do not send responses to bulk or list messages
  • enter Subject of vacation message
  • enter Reason, which will be the text of the message
  • click Save
  • click the red circle-with-slash in the Enabled column to change it to a green check mark; this means the Vacation message is enabled (on). Upon return, click on the green check mark to change it to a red circle-with-slash; this means the Vacation message is disabled (off).
• At UITS, the default spam score threshold is 7. Lowering it to 6 can reduce incoming spam considerably.
  • on the mail page, click the Filters header icon to get to the Rules page
  • click the Spam icon in the header (NOT the spam rule entry)
  • click Advanced Spam Controls
  • change 7 to 6 on the bottom (Score) line
  • click Save, Retun to Spam Preferences, Return to Rules List
• To divert anything between 3 and 6 to a "probable spam" folder:
  • first add a folder to collect these messages
    • choose Folders from the top bar
    • from the Choose Action: drop down list, choose Create Folder
    • name it something meaningful, e.g., "Probably Spam"
  • choose Filters from the top bar
  • click New Rule
  • give the rule a name, e.g., "Probably Spam"
  • from the Select a field drop down list, choose X-Spam-Level
  • from the Contains drop down list, choose Begins with
  • in the third box, enter "xxx" (one x for each level of 'spaminess')
  • from the Do this: drop down box, choose Deliver to mailbox:
  • from the Select Target Folder drop down box, choose the folder you created above
  • check the box in front of Stop checking if this rule matches?
  • click Save, then Return to Filters List
  • click on the up arrow to the right of your new rule until it is just below the built-in Spam rule (Stop [SPAM?])
  • This catches anything with a score above 3.0, but the global spam settings apply before anything on the filter list, so nothing above that level reaches this test.
  • Once a day, you can check the contents of the Probably Spam folder and empty it out.